Factors To Consider Before Hiring Any Party Planner

By Christa Jarvis


Event planners, also known as event consultants or coordinators are professionals in charge of planning special events, synchronizing and supervising all the relevant details. Most people choose event planners for big events that require a lot of coordination such as weddings, corporate events or even major birthday parties. While hiring such a person is always considered extra expense, a good coordinator can always help plan a perfect party just within your budget. Most event planners also have connection with vendors and suppliers and can help you get lucrative deals. Here are factors you need to consider when looking for a good party planner in Baltimore, MD.

To start you off, it is advisable that you ask for recommendations from people you trust. By asking for recommendations, you will be amazed by the number of people around you who have interacted with good planners. This way, you will be able to come up with a list of planners who have been proven to be good.

Experience is another factor that will prove to be very important in the success of your event. You need to look for someone with a wealth of experience in the sense that he/she has handled several similar parties to yours. With that kind of experience, you can be rest assured that the coordinator will be able to resolve any challenges that might come along the way.

You should picture hiring an event planner as if you were hiring a new employee. You probably would not hire him/her without checking reference. You may, but this would not be a good idea. You should consider getting a few references prior to making your final decision. References could include previous clients or even other party vendors. If they are hesitant to give information about various planners, it would be best to skip this choice.

The event consultant you choose must also be comfortable working within your budget. Some planners specialize in planning of big parties with hefty budgets. If you are planning your function on a tight budget, such a consultant would not be ideal for you. Apart from the ability to work with a small budget, the coordinators service fee must also be affordable.

Compatibility between you and the coordinator will also be important. Remember that this is one person that you will have to work with hand in hand from beginning to the end. If you do not get along well with the coordinator you have chosen, it would be better to look for another one.

Everything you agree on must also be documented. This is the only way you will stay safe from unscrupulous planners who do not keep their word. A good contract should clearly indicate the scope of services that you are entitled to as well as the cost.

With the above tips in mind, finding a good party coordinator will not be any difficult. It is however important to start the search early. Otherwise, you will find when your first choice coordinator has been taken up.




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