There Are Benefits To Using A Legal Document Scanning Service
A single attorney could be dealing with more than ten cases at a time, sometimes more. A large law firm may need to preserve thousands and thousands of important papers. A case being tried in front of a judge must present evidence to verify the facts in a case. This is where an efficient legal document scanning service can step in to provide invaluable support. If there is an appeal, documents may be needed five or more years down the line.
The lawyer cannot afford to waste time shuffling through papers each time one is needed. He could miss a deadline required by the court by doing so. Possibly the one needed is misplaced or thrown away by mistake. This complex stack of paperwork may be reduced to an easily accessible amount of data, rather than clogging his office desk.
It is a complex undertaking to sort and store data. Often it can be done more efficiently by a scanning service that is experienced at handling such a job. Large volumes of documents can be entered into a databank instead of sitting in a disorganized pile on the desk.
Documents are not simply added to a databank. First, decisions have to be made as to which should be kept and which can be discarded. As a general rule, everything is kept since it may be important in a court of law.
In a courtroom the judge will rely on the original documents rather than copies. A software program can separate the two and retain both. The copies can be restored and made more legible.
The discards are not simply thrown away where someone could retrieve them. They are shredded in a way that makes it impossible to put the information back into a readable format. That can be guaranteed.
Large law firms may have countless documents and letters to store. But, a small practitioner can also reap the benefits of organization and security. Before the databank is set up, an analysis is done to discover the best way for that particular law firm. A separate file can be started for personal injury cases, another for fraud and still another for divorces. Decisions are made based on the needs of each company.
However, for a new law firm or an established one without a plan, the scanning project can integrate one that will be suitable. Files can be set up for accident claims, personal injury cases and criminal defense or tax lawyers. The needs of each legal department can be kept separately for convenience of recovery. Time is money. The amount of time such a system will save is invaluable to the profits of the firm.
The lawyer cannot afford to waste time shuffling through papers each time one is needed. He could miss a deadline required by the court by doing so. Possibly the one needed is misplaced or thrown away by mistake. This complex stack of paperwork may be reduced to an easily accessible amount of data, rather than clogging his office desk.
It is a complex undertaking to sort and store data. Often it can be done more efficiently by a scanning service that is experienced at handling such a job. Large volumes of documents can be entered into a databank instead of sitting in a disorganized pile on the desk.
Documents are not simply added to a databank. First, decisions have to be made as to which should be kept and which can be discarded. As a general rule, everything is kept since it may be important in a court of law.
In a courtroom the judge will rely on the original documents rather than copies. A software program can separate the two and retain both. The copies can be restored and made more legible.
The discards are not simply thrown away where someone could retrieve them. They are shredded in a way that makes it impossible to put the information back into a readable format. That can be guaranteed.
Large law firms may have countless documents and letters to store. But, a small practitioner can also reap the benefits of organization and security. Before the databank is set up, an analysis is done to discover the best way for that particular law firm. A separate file can be started for personal injury cases, another for fraud and still another for divorces. Decisions are made based on the needs of each company.
However, for a new law firm or an established one without a plan, the scanning project can integrate one that will be suitable. Files can be set up for accident claims, personal injury cases and criminal defense or tax lawyers. The needs of each legal department can be kept separately for convenience of recovery. Time is money. The amount of time such a system will save is invaluable to the profits of the firm.
About the Author:
Loris F. Anders is an office management specialist focused on optimizing workflow processes in document management. If you would like to learn more about Foreclosure paper scanning solutions he recommends you check out www.docufree.com.